# AI-Powered Notes for Multi-Location Audiology | Auditdata

> Use AI-powered notes to turn conversations into accurate clinical notes in under a minute. Multi-location templates, role-based review, audit trails, and HIPAA/GDPR controls — built into Manage.

NEW FEATURE

# **Save An Hour Per Day** With AI-Powered Notes

Notes Assistant uses speech-to-text to capture the conversation, drafts structured notes in seconds, and keeps documentation consistent across every clinic. Built securely into [Auditdata Manage](https://www.auditdata.com/ "Auditdata.com").

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## **How Smart Notes Assistant Works** in Your Network

## Real-Time Capture

Pause and resume anytime. Handles multiple speakers and a wide range of English accents, so only relevant content is captured.

## Instant Notes

Turn conversations into notes, reports, or letters in **30–60 seconds** using your standard templates.

## Embedded in Manage

Because it's built into Manage, patient and clinic details flow automatically. One record follows the patient across every clinic — no copy-paste, no external tools.

## Built-In Compliance

HIPAA, ISO 42001 and GDPR compliant, and ISO/IEC 27001 certified. Regional Azure hosting and secure deletion on request.

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Real-Time Capture

## **Never Miss What Matters** in Appointments

Notes Assistant works in the background, capturing every key detail of the conversation. It separates speakers and supports a wide range of English accents, so you can focus on patients, not typing.

I want to ensure the clinicians are doing their best and that we capture everything that's being said during the appointment. I don't want to have to rely on their memory only, because sometimes you just don't have time at the end of the appointments. And I know for myself that if I leave it to the end of the day, I'm going to miss stuff because there's no way I'm going to remember everything that's being said.

![Audiology Expert Logo](https://www.auditdata.com/media/1awng3oj/audiology-expert-logo.png)

Luiz de Magalhaes

Hearing Care Director

Quick Demo

## Your **90-Second Tour** of the New Notes Assistant

<div style="padding:56.25% 0 0 0;position:relative;"><iframe src="https://player.vimeo.com/video/1118067225?badge=0&amp;autopause=0&amp;player_id=0&amp;app_id=58479" frameborder="0" allow="autoplay; fullscreen; picture-in-picture; clipboard-write; encrypted-media; web-share" referrerpolicy="strict-origin-when-cross-origin" style="position:absolute;top:0;left:0;width:100%;height:100%;" title="Demo of AI Notes Assistant in Manage"></iframe></div><script src="https://player.vimeo.com/api/player.js"></script>

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Instant Documentation

## From Conversation to Notes **in Under a Minute**

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Right after the appointment, your draft is ready, organized into your preferred note, report, or letter format.

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Embedded in Manage

## Fits Naturally Into **Your Workflow**

Because it's built into Manage, our [audiology practice management software](https://www.auditdata.com/ "Auditdata.com"), you create, review, and store notes in one place. Patient and clinic details fill in automatically — no need to dictate names, addresses, or referring physician details.

compliance

Built-In Compliance

## **Compliance** You Can Trust

Built for regulated environments: [HIPAA](https://www.hhs.gov/hipaa/for-professionals/security/index.html "www.hhs.gov"), [ISO 42001](https://www.iso.org/standard/81230.html "www.iso.org"), and GDPR compliant; ISO/IEC 27001 certified. Data stays on regional [Azure](https://learn.microsoft.com/azure/security/ "learn.microsoft.com") servers, with secure deletion workflows available on request.

## **Focus On Your Patients**, **Not Paperwork**

See how Notes Assistant turns conversations into accurate, compliant notes, directly in Manage.

- Pause/Resume during the conversation
- Multi-speaker recognition; accent-friendly capture
- Templates for notes, letters, and reports
- Notes ready after the appointment—no extra steps

### **Frequently Asked Questions**

## How well does the tool handle English accents like Indian, Welsh, Scottish?

Yes — the AI handles a wide range of English accents with high accuracy. It's built on best-in-class speech-to-text services, with a flexible back-end that lets Auditdata adopt the latest and most mature components as they mature.

## Is the tool able to distinguish between multiple speakers in the room?

Yes, the AI identifies and separates different speakers for clearer documentation in multi-person consultations.

## Data privacy and compliance are crucial for the tool to be usable in clinical settings, is this tool compliant?

Yes. Data privacy and compliance are essential for responsible AI use. AI within Auditdata is governed by an AI Management System aligned with ISO/IEC 42001:2023. We use AI to support software development, product ops, consulting services, and internal processes.

Auditdata focuses on:

1. Responsible, transparent use of AI outputs, with human review
2. Protection of individual privacy and safety
3. Compliance with legal and ethical requirements, including GDPR
4. Risk management of third-party AI tools and services
5. Human oversight of AI-assisted processes

AI is used responsibly, securely, and in compliance with relevant standards and regulations.

## Are there any proof points that this tool transcribes with greater accuracy than free tools like Microsoft Teams?

Yes. The latest transcription engines deliver more accurate results than generic tools, especially with domain terminology and specialized workflows.

## How soon after the appointment ends are AI-generated summaries and output documents ready for review and editing?

Documents are ready within 30 to 60 seconds after the appointment ends.​

## Are documents securely stored, and where?

Yes. All data processed in Auditdata applications is securely stored in Microsoft Azure, in alignment with ISO/IEC 27001:2022 standards.​