# AI-Powered Notes for Multi-Location Audiology | Auditdata
> Use AI powered notes to turn conversations into accurate clinical notes in under a minute. Multi-location templates, role-based review, audit trails, and HIPAA/GDPR controls—built into Manage.
NEW FEATURE
# **Save An Hour Per Day** With AI-Powered Notes
Notes Assistant uses speech-to-text to captures the conversation, drafts structured notes in seconds, and keeps documentation consistent across multiple clinic locations, securely inside [Auditdata Manage](https://www.auditdata.com/ "Auditdata.com").
all-features
## **How Smart Notes Assistant Works** in Your Network
## Real-Time Capture
Pause and resume any time. Handles multiple speakers and a wide range of English accents, so only relevant content is captured.
## Instant Notes
Turn conversations into notes, reports, or letters in **30–60 seconds** using your standard templates.
## Embedded in Manage
Because it’s built into [Manage](https://www.auditdata.com/ "Auditdata.com"), patient and clinic details flow automatically. One record follows the patient across locations; no copy-paste, no external tools.
## Built-In Compliance
HIPAA, ISO 42001 and GDPR compliant, and ISO/IEC 27001 certified. Regional Azure hosting and secure deletion on request.
capture
Real-Time Capture
## **Never Miss What Matters** in Appointments
Notes Assistant works in the background, accurately capturing every important detail of the conversation. It separates speakers and supports diverse English accents, so you can focus on your patients, not typing.
I want to ensure the clinicians are doing their best and that we capture everything that's being said during the appointment. I don't want to have to rely on their memory only, because sometimes you just don't have time at the end of the appointments. And I know for myself that if I leave it to the end of the day, I'm going to miss stuff because there's no way I'm going to remember everything that's being said.
Luiz de Magalhaes
Hearing Care Director
Quick Demo
## Your **90-Seconds Tour** of The New Notes Assistant
notes
Instant Documentation
## From Conversation to Notes **in Under A Minute**
##
Right after the appointment, your draft is ready, organized into your preferred note, report, or letter format.
workflow
Embedded in Manage
## Fits Naturally Into **Your Workflow**
Because it’s built into Auditdata Manage, our a[udiology Practice Management Software](https://www.auditdata.com/ "Auditdata.com"), you create, review, and store notes in one place. Patient and clinic details are automatically filled in, so there’s no need to dictate names, addresses, or GP information.
compliance
Built-In Compliance
## **Compliance** You Can Trust
Made for regulated environments: GDPR, HIPAA and ISO 42001 compliant, and ISO/IEC 27001 certified. Data stays on regional Azure servers, and secure deletion workflows are available when needed.
## **Focus On Your Patients**, **Not Paperwork**
See how Notes Assistant turns conversations into accurate, compliant notes, directly in Manage.
- Pause/Resume during the conversation
- Multi-speaker recognition; accent-friendly capture
- Templates for notes, letters, and reports
- Notes ready after the appointment—no extra steps
### **Frequently Asked Questions**
## How well does the tool handle English accents like Indian, Welsh, Scottish?
The AI is built on best-of-breed speech-to-text services trained to handle a wide variety of English accents with high accuracy. Thanks to a flexible back-end architecture, Auditdata can continuously adopt the latest and most mature technology components for optimal performance.
## Is the tool able to distinguish between multiple speakers in the room?
Yes, the AI can identify and separate different speakers for clearer documentation in multi-person consultations.
## Data privacy and compliance are crucial for the tool to be usable in clinical settings, is this tool compliant?
Yes, data privacy and regulatory compliance are essential for the responsible use of Artificial Intelligence.
The use of AI within Auditdata is governed by an AI Management System aligned with **ISO/IEC 42001:2023**. AI tools are used to support software development, product operations and improvement, consulting services, and internal organizational processes.
Auditdata focuses on:
1. Responsible and transparent use of AI-generated outputs, supported by appropriate human review
2. Protection of individuals’ privacy and safety
3. Compliance with applicable legal and ethical requirements, including GDPR
4. Risk management of third-party AI tools and services
5. Human oversight of AI-assisted processes to mitigate unintended consequences
Through these measures, Auditdata ensures that AI is used **responsibly, securely, and in compliance with relevant standards and regulations.**
## Are there any proof points that this tool transcribes with greater accuracy than free tools like Microsoft Teams?
Yes — by leveraging the latest, most mature transcription engines, our AI delivers more accurate results than generic tools when working with domain-specific terminology and specialized workflows.
## How soon after the appointment ends are AI-generated summaries and output documents ready for review and editing?
Documents are ready within 30 to 60 seconds after the appointment ends.
## Are documents securely stored, and where?
Yes. All data processed in Auditdata applications is securely stored in Microsoft Azure, in alignment with ISO/IEC 27001:2022 standards.