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Simplify CMS-1500 eClaims with ICD-10/CPT in Manage

Generate CMS-1500 claims, e-file via clearinghouse, accelerate reimbursement, and reconcile accurately with accounting/ERP export.

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Built-In Program Rules

CMS-1500 eClaims with ICD-10/CPT—Accelerate Processing and Minimize denials

Build CMS-1500 claims with ICD-10/CPT and send them electronically through your clearinghouse to speed processing and cut denials.

  • Fewer denials - ICD-10 and CPT coding plus automatic CMS-1500 field validation.
  • Cut duplicate entry - Patient, visit, and pricing details auto-populate from your workflow.
  • End-to-end visibility - monitor claim status from creation to approval or denial.
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CMS-1500 (HCFA) + ICD-10/CPT

Build payer-ready claims with required CMS-1500 fields, accurate ICD-10 & CPT diagnosis codes, and CPT/HCPCS procedure codes. Patient, provider, and visit data prefill from your workflow to reduce manual re-entry, while inline validations flag missing NPI, place of service, or eligibility details before submission. The result is fewer first-pass denials and less back-and-forth with payers.

Electronic Submission to Clearinghouse

Auto-submit claims to your Waystar clearinghouse for faster handoff and reimbursement. Not on Waystar? Generate a CMS-1500 or 837P to submit to your clearinghouse or provider.

Claim Status Tracking

Track every claim from draft → submitted → paid/part-paid/denied with reason codes, dates, and notes. Aging views and follow-up queues prioritise the next best action, while user and timestamp history keep conversations short when finance or front office needs context. You always know what is waiting, why, and who owns the next step.

Investigate & Resubmit with Confidence

Transparent claim history tracks edits and status transitions end to end for fast investigations. Spin up a working copy from any version, fix the issue, and resubmit—keeping the original intact for audit and review.

Accurate Posting, No Double Entry

Apply Insurer Payments Faster

Apply insurer payments in minutes and keep payer vs. patient balances clear across locations—while accounting sync and ERP/CRM integration remove retyping.

  • Faster application - Apply EOB amounts line-by-line without rebuilding the claim. 
  • Cleaner close - Finish the day with Deposit registry & cash box and tidy totals.
  • Consistent adjustments - Govern refunds/discounts/tax so numbers stay reliable.

Payment Application Tools

Apply insurer payments at line level with EOB amounts, adjustments, and remark codes captured as structured data. Short-pay/write-off reasons are recorded, secondary balances update automatically, and staff see exactly what’s still due—without rebuilding the claim.

Deposit Registry & Cash Box

Close the day with totals by professional and location, variance flags, and a dated deposit log. Your hearing care professionals resolve issues before posting to finance, so end-of-day becomes a predictable, repeatable step across clinics.

Refunds, Discounts & Tax Controls

Permissioned workflows with required reasons and automatic tax calculation keep documents consistent and audit-ready. Avalara AvaTax adds real-time tax and address validation to reduce mis-taxed items and follow-up fixes.

Finance Stays In Sync

Export posted outcomes as journal entries and import them into your accounting system—keep ledgers aligned, reduce re-entry, and preserve a single audit trail from claim to close.

Built-In Program Rules

Simplify Managed-Care Rules to Prevent Mistakes

Use Managed-Care price books to keep pricing and coverage consistent—so claims are right the first time.

Managed-Care Price Books

Enforce payer/plan rules and contracted rates automatically, including common modifiers and coverage limits. Quotes, invoices, and claims stay consistent with plan terms, cutting overrides and callbacks.

Audit-Friendly History

One timeline shows changes to codes, quantities, prices, approvals, and adjustments—linked to submission and payment events. Reviews are faster, disputes shrink, and compliance has the context it needs.

Integrations

Connect Billing to the Systems You Use

Manage keeps your clinic’s finances running smoothly. Manage connects with QuickBooks, Avalara, PayJunction, and Waystar to simplify your clinic’s financial workflows. From invoices and tax reporting to payments and insurance reimbursements, these integrations ensure accuracy and compliance with less manual work. 

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Finance Integrations Manage

Practice Management Software Designed for Hearing Clinics the USA

Keep secure records of your patients, implement paperless protocols, ensure consistent data, and use insights gathered from across the hearing care journey to deliver the best care experience.

Frequently Asked Questions

Explore All Features

All-In-One Practice Management Software for Hearing Clinics

Guided Activity Workflows

Streamline clinical operations with one-click access and standardized workflows, delivering consistent, high-quality care to your patients every time.

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Appointment Scheduling

Advanced resource scheduling capabilities optimize your resources, reduce no-shows and lost revenue, and make data-driven decisions to improve patient outcomes.

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Patient Management

Fast and efficient patient management system streamlines administrative tasks, allowing you to focus on providing the best care possible to your patients.

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Patient Engagement and Notifications

Utilize our notification feature to create appointment reminders, recalls, and follow-ups, increasing show-up rates and ensuring patients are reminded of important events.

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Marketing

Enhance lead management, boost patient conversions, and enhance engagement with our intuitive lead screen and open API capabilities that enable you to integrate with your existing marketing systems.

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Clinical Activities and Data

Noah integration delivers valuable insights to drive informed business decisions and provides care and access measurement and fitting software online or offline.

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Billing

Optimize your billing and invoicing process, and reduce the time required to generate invoices, making it easier to track billing information. 

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Inventory, Stock and Repair Management

Easily manage inventory and stock with a comprehensive system including product catalog, supplier management, battery and service management, and more.

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Documentation and Audit Trail

Auditdata’s software includes an audit trail, ensuring full accountability and transparency around all changes made to your clinic’s records. 

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Security & Configuration

Our software is hosted on Microsoft Azure, and we are ISO certified, adhere to the highest global safety standards, and offer superior security features.

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Integrations

Auditdata Manage's integrations with best-in-class systems and there is an Open API that allows for easy sharing of information, streamlined workflows, and improved quality of care in audiology.

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Reporting

Our audiology patient management software offers a variety of reporting templates tailored to the key business aspects of retail hearing care.

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