7 Tools For Audiology

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7 Tools Everyone in the Audiology Industry Should Be Using

What if there were certain tools that audiology practices could use to generate new leads, optimize operations, streamline administrative tasks, improve clinical exams, and deliver Best Care Experiences to their patients? Well, there are! This blog spotlights seven essential tools that everyone in the audiology industry should be using.

In a hurry? Here's a brief summary.

  • Hearing clinics should rely on the most innovative solutions to provide exceptional clinical care
  • A tympanometry device for diagnosing middle ear conditions
  • A fully featured Practice Management Software to streamline scheduling, inventory, billing and other daily tasks
  • Marketing tools to raise awareness and generate leads

1. Hearing Assessment Tools

Hearing Assessment Tools

The significance of utilizing the most advanced and reliable hearing assessment tools cannot be overstated. For audiology clinics dedicated to helping individuals with hearing impairments, the choice of equipment is pivotal. High-end hearing assessment tools are essential for standardizing, benchmarking, and optimizing clinical processes. This commitment to top-tier technology results in heightened clinical performance, enhanced quality of care, and, ultimately, the Best Care Experiences for patients.

Audiological equipment should be innovative, reliable, and user-friendly. Modern, compact designs that occupy minimal space are ideal for busy clinic environments. Features like reduced cable use and wireless technology can streamline the clinical process, making it more efficient and less intrusive for patients. Equipment reliability is also vital, as it minimizes downtime and prevents revenue loss for clinics.

Portability in hearing assessment tools is an added advantage, allowing audiologists the flexibility to conduct assessments in various environments, including patients' homes. 

2. Tympanometry Device

Tympanometry - tympanometer - auditdata - Patient with audiologist

Tympanometry, a non-invasive hearing test, assesses the health and function of the middle ear to help audiologists diagnose and treat middle ear disorders. A tympanometry device is crucial in diagnosing various middle ear conditions – including eardrum perforation, tumor or fluid in the middle ear, middle ear infection, eustachian tube dysfunction, and more – so the audiologist can treat the patient appropriately. 

The test involves a small probe that’s placed in the ear canal, which varies air pressure to measure how effective sound energy is transmitted from the middle ear into the cochlea. This helps identify issues like fluid behind the eardrum or problems with the ossicles. Tympanometry is a quick, painless test. 

It’s important to note that tympanometry doesn’t measure hearing loss and should be used in conjunction with other tests, including pure-tone audiometry and speech audiometry, to get a comprehensive view of a patient’s hearing health and possible hearing impairment.  

Every audiology practice should have a tympanometry device as part of their comprehensive hearing “toolkit” to help them provide a complete, accurate diagnosis of any middle ear issues and better manage patients’ hearing health. 

3. OAE Device

tympanometry device - portable tympanometer

Hearing providers use an OAE test to determine how well a patient’s inner ear, or cochlea, works. It measures otoacoustic emissions (OAEs) given off by the inner ear when responding to a sound. An otoacoustic emissions (OAE) device is a vital tool that allows audiologists to measure the inner ear’s hair cells that, when working properly, will respond to sound by vibrating.  In other words, a patient with normal hearing will produce OAEs and be able to hear even soft sounds, while a patient with hearing loss greater than 25–30 decibels (dB), won’t.   

There are different types of OAE devices, including fully clinical and diagnostic options, as well as handheld, portable tools. Combination devices, like Auditdata’s Tympanometer, offer more than one modality, allowing audiologists to easily, accurately conduct various tests. Auditdata offers a Portable Diagnostic Tympanometer that can be configured to measure OAEs, including FMDPOAE®, TEOAE, and pressurized OAEs. These tests provide a clearer picture of patients' middle and inner ear functions and can be used to inform proper diagnosis and treatment. 

Auditdata Measure

Provide Best Experiences With Advanced Hearing Assessment and Fitting Solutions

Our portfolio of audiological equipment run by advanced software that lets you manage and optimize your clinical workflows based on data-driven insights.

Explore Auditdata Measure

4. Cloud-based Practice Management Software (PMS) 

Use A Cloud Based Software

Practice Management Software (PMS) is an absolute game-changer for audiology practices, helping to improve and streamline a variety of daily tasks. Every audiology practice should use a PMS to optimize their scheduling, invoicing, inventory, purchasing, and more.  

A fully featured PMS should include a cloud-based scheduler, which allows anyone in your practice to see, manage, and update the calendar in real time. This tool is especially valuable for multi-unit practices that have multiple people booking appointments for various clinicians across several clinic locations. 

It’s important to remind each patient about their upcoming appointments, but  manually calling, emailing, and texting patients with these reminders is time intensive and inefficient. Improve the process – and the results – by using a PMS to automatically send out appointment reminders to increase show up rates and minimize no-shows. Additionally, whenever your clinic has a last minute cancellation, use your PMS to simultaneously contact all patients on your waiting list to offer them the available appointment. This helps patients get seen earlier – which, in turn, helps improve patient satisfaction, loyalty, and retention.

A PMS also allows clinic leadership to review data across the organization to get an accurate, real-time, comprehensive view of your organization. This helps clinic owners and managers assess key performance indicators (KPIs), like sales, conversion rates, and return rates, and make any necessary adjustments to improve these metrics. It’s helpful to look at real-time data to determine how well your business is tracking against pre-determined goals, identify and fix areas of non-compliance, and make more informed, data-driven decisions about your business. 

Billing, invoicing, and managing reimbursement systems are more efficient, accurate, and streamlined with a PMS.  This solution also improves inventory management, allowing you to better track inventory, assess what you need to order, and replenish products and supplies, as needed. 

Auditdata Manage

Free Up Time Where It Matters

Auditdata's Practice Management Software, Manage offers many, significant benefits, helping clinics boost accuracy, efficiency, productivity, and transparency to offer Best Care Experiences to all patients. It also allows staff to focus more time and effort on value-added patient-facing tasks and less on monotonous, tedious administrative duties. 

5. Marketing Tools (SEO, Social Media, Email Marketing)

Marketing Tools For Audiology

Strategic, proactive, ongoing marketing efforts are essential to raise awareness of your hearing clinic and generate new leads. There are a variety of critical marketing tools that audiology practices should use regularly, including a responsive website, search engine optimization (SEO), email marketing, social media, and Google ads. 

Today, many people go online to find healthcare services and providers. As part of their research, they look at practices’ websites to learn more about their staff, experience, location, services, products, and more before contacting the office to make an appointment. Therefore, having a user-friendly, easy-to-navigate, professional and responsive website is a must!  Key information – such as your clinic’s address, directions, how to contact your staff, how to make an appointment, etc. – should be prominent and easy to find on your homepage.  

Since a whopping  82.8% of patients use search engines like Google to find healthcare providers, utilize local search engine optimization (SEO) to be certain that your audiology clinic ranks high in these searches. Increase your exposure (and web traffic) by optimizing your online presence with localized keywords (such as “best audiology clinic in San Francisco”) and detailed information about your practice to ensure that prospective patients in your area can find your website quickly and easily. Keep in mind than 28% of people click the first search resultthey see, and by the time they get to a search engine’s 10th result, the click rate falls to just 2.5%. This demonstrates the importance of SEO to drive traffic, clicks, and leads. Improving SEO involves creating fresh content for your website, optimizing the title tag and meta description for blogs and articles you write and post, securing backlinks from other sites, and more.

Audiology Marketing & SEO Ideas for Rapid Clinic Growth

This guide offers audiology marketing and SEO ideas to grow your clinic and avoid marketing pitfalls that drain time, resources, and revenue.

Email marketing is a crucial part of any successful hearingcare marketing campaign, allowing your practice to deliver constant, timely information to key audiences, including patients and prospects. Create a “steady drumbeat” of updates to your email distribution list, keeping your clinic top-of-mind among your key audiences, including potential new leads. Include “new news” about your audiology clinic, such as introducing new staff members, spotlighting new products or services, or showcasing new equipment you’re using to provide exceptional clinical care. Remind email recipients to use your patient portal to make or reschedule appointments, update their records, ask questions, or request prescriptions. Also include compelling and relevant information that your patients and prospects will find useful, such as hearing aid care tips, ways to determine if you may have a hearing loss, information about when to use hearing protection, what to do if you experience ringing in the ears or dizziness, etc. Effective audiology email marketing campaigns include compelling headlines, mobile-friendly content, and information that’s valuable for readers. 

Social media is another integral part of healthcare marketing, allowing your clinic to easily – and cost-effectively – deliver your key messages to potentially huge audiences. Studies show that 41% of people would select a healthcare provider based on their social media reputation, so social media can be an impactful way to reach patients and prospects and drive new business to your hearing practice. Social media platforms like Facebook, Twitter, and LinkedIn allow you to engage with consumers, spotlight your key messages, promote new hearing aid models, share helpful tips about hearing health, and inspire prospects to visit your clinic for their hearing health needs.

Many patients turn to Google for information about healthcare providers. Be sure to have an updated Google business profile, with accurate information about your clinic’s hours, address/phone number, directions, and link to your website. Also, Google ads can help you boost visibility and generate strong leads. Google search ads come with a higher “appointment” intent versus other ad platforms.

6. Online Reviews And Reputation Management 

Review Platforms For Audiology

Before making any purchasing decisions, today’s consumers want “proof” that a company deserves their business. In fact, nearly nine out of 10 consumers say reviews play a role in discovering and using a local business. And nearly half (49 percent) say they trust online reviews as much as personal recommendations. More than half (54.7%) of consumers read at least four reviews before making a purchasing decision. What’s more, 57% of consumers believe that online reviews are very important in selecting which healthcare practice to visit. 

It's clear that audiology practices must foster positive online reviews to generate more leads and inspire new prospects to visit their clinic over the competitors’.  It’s also important to secure positive reviews on a variety of online sites to reach more customers and prospects.  For instance, it’s not enough to have positive reviews and testimonials on your own website, but you should also have solid reviews on sites like Yelp and Healthgrades.com.

Make it a priority to actively read your online reviews to understand how patients feel about your business (and staff). And proactively respond to reviews – both good and bad. Be aware that your responses are public and visible for everyone to read, so keep your messages concise, professional, and kind (even if you believe the reviewer was wrong in their post). 

Proactively reading and responding to online reviews is an effective way to stay informed about patient experiences at your clinic and ensure that you’re providing Best Care Experiences every day, with every patient. If you’re seeing a pattern of negative reviews, be sure to proactively address any issues to maximize patient satisfaction, loyalty, and retention – and inspire future positive reviews that will generate more leads and business for your clinic. 

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